Collect data for multiple service lines in one independent, relational, patient-centric, procedure oriented clinical repository including: Cardiology, Electrophysiology, CV Surgery, Vascular Surgery, Thoracic Surgery, Chest Pain, HF, Stroke, & more.

Always keeping the client in mind, heartbase has developed a groundbreaking browser-based user interface with innovative and exciting features. With full tablet support, immediate access to full data definitions, real-time audit checks & integration between all modules- data capture has never been so easy.

Key Features

  • Browser-based Data Entry — Tablet Enabled
  • Shared Data Elements Between Events
  • True Integration Between Modules
  • Real-time Audits on Outliers and Missing Data
  • Immediate Access to Field Definitions
  • Field Memos
  • PDF Exportable Forms
  • Mimics the DCF Layout
  • Favorites for Lists (Devices, Physicians, Procedure Lists)
  • Certified ACC-NCDR Interoperability between CathPCI-ACTION-ICD
  • Full Event Patient History
  • All Registry Versions Stored in One Database
  • Customized Views

Registries

  • CathPCI Versions 2.0b-present – Certified Interoperable with ACTION/ICD- Successfully Tested in the IHE RCS-C Profile for Data Transmission
  • CARE (Retired) Version 1.09
  • PVI Version 1.0-present
  • EP Registry Suite (ICD & Afib) Versions 1.08-present – Certified Interoperable with CathPCI & ACTION
  • ACTION ACTION Versions 2.1-present – Certified Interoperable with CathPCI & ICD
  • STS/ACC TVT Registry– Pending IHE Profile Trial Implementation Release Date (Estimated 2018)
  • Adult Cardiac Versions 2.35-present
  • Thoracic Versions 2.07-present
  • Congenital Versions 2.3-present
  • SCIP
  • AMI
  • PN
  • HF
  • CAC
  • VTE
  • PC
  • Global (ED, IMM, TOB, SUB)
  • Stroke
  • HBIPS
  • Sepsis
  • OP
  • Stroke Versions April. 2011-present
  • Heart Failure Versions Jan. 2013-present
  • All 29 Inpatient eCQMS
  • All 64 Ambulatory eCQMS
  • Over 200 PQRS Measures
  • CCORP
  • IHA
  • PHC4
  • PCIRS & CSRS
  • New Jersey State
  • Acute Drug Reaction
  • Heart Transplant
  • Non-Invasive Testing
  • Clinical Follow-up
  • VQI (Pilot)
  • Custom Registries/Modules

We've had a very smooth few years spinning up Heartbase as a CV resource and after decades of other vendor solutions, this is the only one I can say that about.

Jerod Weimer, Data Management Specialist Cardiac Services

Solution FAQ

For custom/new registries, heartbase® can be configured in two ways:

  1. Option 1: heartbase® would work directly with hospital staff to build the custom registries, including: data elements, record type modification, layout, triggers, audit tools, reporting, and exports. This method is typically preferred by our user base, as heartbase® staff can lend input on how to properly create/define a registry through our 20+ years of experience with registry development and creation.
  2. Option 2: Hospital staff is trained to perform modifications through a series of instructional sessions. We recommend limiting this training to database administrators

Heartbase® certifies in a timely manner with all registry organizations. As the heartbase® database platform stores all historic versions in one place, once a new version is available, the correct form will auto-load depending on either the discharge/admit/surgery date entered.

All version updates are provided and installed by a heartbase® support team member. Limited IT involvement is required for the life of the heartbase® project, with the exception of providing a hardware backup for the heartbase® server.

Yes. Heartbase® can migrate data (all registry versions) from third-party vendors and the ACC-NCDR online tool.

Heartbase® provides sophisticated auditing tools to ensure the highest level of quality in the repository. Data can be audited on a procedure, date range, and period basis.

When auditing on the patient level, registry outliers and missing data elements are highlighted by clicking the ‘audit’ button. Once an audit is run, an interactive audit box will appear. When the user clicks on any of these items, they will be taken directly to where the missing data element is.

When auditing for a date range, an interactive running patient list is created allowing for the user to click on the patient and be brought directly into the record to correct outliers or missing data elements.

Additionally, the HIPAA security module tracks detailed field-by-field changes, as well as any other interaction to the database.

When heartbase® captures information from the real-time ADT interface from the EHR, a campus-ID is also transmitted. This campus-id is stored within each event. At the time of harvest, there is a drop-down for multi-campus databases. The user simply selects the campus they wish to harvest and a file is generated specifically for that site.

Heartbase®, Inc. successfully completed IHE Connectathon Testing in January 2013, for the Retrieve Form for Data Capture(RFD) Profile. This profile enables pre-population of hbCOR forms with discrete data elements from the EHR and sends changed elements back to the EHR post entry/audit. This interface is scalable to include any coded or discrete data element from Epic Systems, Cerner, and Allscripts.

Heartbase® has also built an array of labs, medications, and other custom EHR interfaces. For data pre-population into the STS Adult Cardiac registry, the STS is very strict about allowing interfaces as specified in their contracts with both the hospital and vendor. We will need to ensure that the data elements have an exact match in definition in order to have the flow into heartbase®.

Customer Support

Heartbase® provides consulting services to assist you, before, during, and after your purchase, maximizing the effectiveness of your heartbase® software. With proven methodologies to ensure that the installation and deployment of our database solution achieves the objectives you set, within the budget and timeframe you establish, heartbase® is relationship-driven and prides itself on its personalized customer support. Services, including technical assistance, training, version upgrades to datasets, and screen and field customizations, are available via phone, on site visits, or through Citrix or VPN connection, and WebEx.

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